Senior Accountant

Full-time, hybrid role based in Boston, MA

At HotSpot, we’re not just looking for the brightest minds or for the most brilliant individual contributors. We want passionate team members who are comfortable adjusting their lens, aren’t afraid to think big, test bold ideas, and celebrate collective wins. We have established core values that resemble who we are and define our company culture. We are building a company where values drive everything we do inside and outside the organization

#Courageous Adventurers #Leave your Mark #Keep it Human #Make it Real

SUMMARY:

The Senior Accountant will play a key role in driving our financial operations, ensuring accurate and timely reporting, and enforcing strong internal controls. While the primary focus of this role is on core accounting functions, the Senior Accountant will also independently manage certain aspects of contract administration as part of broader operational responsibilities. This includes overseeing contract documentation and workflow management with minimal supervision, requiring exceptional attention to detail and organizational skills.

RESPONSIBILITIES: 

• Take ownership of the month-end close process, ensuring all financial transactions are accurately recorded and reported within strict deadlines. Independently prepare complex journal entries, perform in-depth account reconciliations, and proactively investigate and resolve discrepancies. Uphold rigorous internal controls and continuously implement process improvements to optimize the efficiency and accuracy of financial reporting.
• Manage cash reconciliations and lead the preparation of monthly financial statements and reporting packages.
• Oversee accounts payable operations and ensure timely, accurate vendor payments in compliance with internal controls.
• Administer expense reporting systems, maintain vendor records, and manage annual 1099 filings.
• Independently process semi-monthly payroll and ensure full compliance with all applicable state tax regulations.
• Lead the preparation of materials for financial audits and tax compliance reporting.
• Enforce and strengthen internal controls, identifying and executing opportunities for process improvement and increased efficiency.
• Manage procurement activities and ensure strict compliance with accounting policies during the purchasing process.

Contracts Administration Support:

• Take responsibility for reviewing, tracking, and organizing contract documentation.
• Independently coordinate with internal teams to manage contract workflows and approvals.
• Monitor upcoming renewals and ensure proper archiving of executed contracts.
• Lead ad-hoc projects and reporting initiatives as needed, delivering high-quality results with minimal supervision.

QUALIFICATIONS: 

• Bachelor’s degree in Accounting, Finance, or a related field.
• 3+ years of relevant accounting experience; biotech or pharmaceutical industry experience strongly preferred.
• Highly organized and detail-oriented, with expert-level reconciliation and analytical skills.
• Strong written and verbal communication skills; confident interacting with internal teams, external partners, and senior management.
• Excellent time management skills with the ability to independently prioritize and meet multiple critical deadlines.
• A proactive, self-starter mindset with the confidence to take ownership of tasks and drive them to completion.
• Familiarity with NetSuite, Coupa, and Carta preferred.
• Interest or experience in contracts administration is a plus.

OUR BENEFITS:

We believe that people are our greatest resource and foster a supportive environment that provides growth and development for all. We recognize and reward performance and incentivize long-term success. From benefits that focus on your health and well-being to competitive compensation to equity ownership, we want to inspire our employees to be their best!

Our Benefits Include, But Are Not Limited To:

• Competitive salary and bonus plans
• New hire stock option award
• Comprehensive package of benefits plans and fringe benefits
• Generous paid holidays, time off, including company-wide shutdowns
• Flexible working arrangements; hybrid work model
• Amazing team of supportive colleagues

At HotSpot, we have a bold mission to establish a new drug discovery paradigm. If this appeals to you, please let us know at [email protected].

HotSpot is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

HotSpot is unable to offer visa sponsorship for this role. Candidates must be authorized to work in the United States without current or future sponsorship.

HotSpot requires its employees to be fully vaccinated against COVID-19, as defined by the CDC. Additionally, HotSpot employees are required to comply with state, local, and vendor COVID-19 vaccination requirements.